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Position:
Administrative Assistant II- Intercollegiate Athletics
General
Description:
This position reports to the Director of Intercollegiate Athletics and
Sports Fundraising and is
responsible for answering the office phones, coordinating payroll,
purchasing, and other administrative activities. This position also
performs duties of a sensitive and confidential nature and provides
secretarial support to the Director; scheduling appointments,
managing correspondence and filing. This position represents the College
to prospective students, parents, secondary school counselors, internal
and external customers involved in the College selection process.
Qualifications:
- 2 years of
college or equivalent work experience. Bachelor's
degree preferred.
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4 years related
administrative experience. Additional education may be substituted for years
of related experience. Supervisory experience preferred.
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Excellent oral and written
communication skills.
Responsibilities:
- Answer
telephone, screen callers, relay messages, and greet visitors.
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Open, sort, and screen mail.
Pick up and deliver materials as required.
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Operate office equipment
such as photocopier, fax machine, and calculator.
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Operate personal computer to
access e-mail, electronic calendars, and other basic office support
software.
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Types and transcribes
routine correspondence, take meeting minutes, and report from dictation
or handwritten copies using personal computer.
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Perform data entry
operations.
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Assist with maintaining
calendar, scheduling appointments, and meeting rooms.
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Assist with making routine
travel and accommodation arrangements.
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File in alphanumeric order
and locate materials from files.
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Assist with special events
planning.
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Assists in formatting and
preparing manuscripts, grant proposals, statistical reports, tables, and
charts using knowledge of scientific, medial, literary, or other
technical terms.
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Complete various request
forms for office supplies and equipment as directed.
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Assist with and implements
office services such as payroll, purchasing, records control, projects
and budget accounting operations.
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Assist and/or participate in
the preparation of the budget.
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Interpret and communicate
operating policies.
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Assist with the collection
and preparation of search and hire documents, financial and operational reports.
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Locate and compile
information and format reports, graphs, tables, records, and other
sources of information.
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Assembles and categorizes
facts and figures for written computation and calculations.
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Uses various software
applications, such as spreadsheets, relational
databases, statistical packages, and graphics package to assemble,
manipulate and/or format data and/or reports.
This
description is a general statement of required major duties and
responsibilities performed on a regular and continuous basis. It does not
exclude other duties as assigned.
Salary:
The salary for this contract position is $17.44 per hour; 20 hours
per week.
Closing
Date:
Open until filled.
To Apply: All applicants must provide the items listed
below at the time of submission in order to receive consideration for any
position. Incomplete packages will not be forwarded for review. Only
applicants selected for an interview will be contacted to complete a
BCCC employment application.
BCCC is an Equal Opportunity/ADA/Affirmative Action employer
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