Third Party Billing

A third party (governmental agency, employer, or other business entity) pays all or a specified portion of a student’s tuition and fees. Sponsor payments made directly to a student, or sponsor reimbursements to a student based on grades, are not considered third party.

To secure the student’s registration, each semester a letter authorizing payment (i.e. VA - Form 1905) must be typed on sponsor's letterhead or submitted as a purchase order, tuition assistance form, or voucher addressed to:

      Student Accounting
      Baltimore City Community College
      Main Building, Room 027 
      2901 Liberty Heights Ave.
      Baltimore, MD 21215 
      Tel: 410-462-8333
      Fax: 410-462-7477

Please include the following information:

  • Current date
  • Student's full name
  • Last 4 digits of the student ID
  • Coverage of specific courses and/or entire semester*
  • Explanation of covered charges (i.e. tuition, student fees, book charges, parking, and/or other fees) 
  • Explanation of excluded charges (i.e. tuition for dropped/withdrawn courses, penalties, facilities capital fee) 
  • Maximum billing amount (USD), if applicable
  • Third party authorizing authority’s name, phone number, e-mail, and signature
  • Invoicing information (phone and fax numbers, e-mail and billing addresses)
  • For new third party payers, a W-9 2015 Form required by the State of Maryland for reimbursements

*Any amendments to the letter authorizing payment must be typed and resubmitted.

Disclosures for third party payers:

  • Payments must be unconditionally guaranteed and made within 30 days of billing.
  • Payments are to be made directly to BCCC in U.S. dollars backed by a U.S. bank.
  • Bank handling charges must be included in addition to the billed amount, if applicable.
  • A third party payer with a past due balance may have its billing privileges terminated.

Disclosures for the student:

  • Students are responsible for any defaults in payments by the third party payer.
  • Students are responsible for notifying Student Accounting of any class schedule changes.