Third Party Billing
A third party (governmental
agency, employer, or other business entity) pays all or a specified portion of
a student’s tuition and fees. Sponsor payments made directly to a student, or
sponsor reimbursements to a student based on grades, are not considered third
To secure the
student’s registration, each semester a letter authorizing payment (i.e. VA - Form
1905) must be typed on sponsor's letterhead or submitted as a purchase order,
tuition assistance form, or voucher addressed to:
Baltimore City Community College
Main Building, Room 027
2901 Liberty Heights Ave.
Baltimore, MD 21215
Please include the following
- Current date
- Student's full name
- Last 4 digits of the student ID
- Coverage of specific courses and/or
- Explanation of covered charges (i.e.
tuition, student fees, book charges, parking, and/or other fees)
- Explanation of excluded charges
(i.e. tuition for dropped/withdrawn courses, penalties, facilities capital
- Maximum billing amount (USD),
- Third party authorizing
authority’s name, phone number, e-mail, and signature
- Invoicing information (phone and fax numbers, e-mail and billing addresses)
- For new third party payers, a W-9
2015 Form required by the State of Maryland for reimbursements
*Any amendments to the letter authorizing payment must be typed
Disclosures for third party payers:
- Payments must be
unconditionally guaranteed and made within 30 days of billing.
- Payments are to be
made directly to BCCC in U.S. dollars backed by a U.S. bank.
- Bank handling charges
must be included in addition to the billed amount, if applicable.
- A third party payer
with a past due balance may have its billing privileges terminated.
Disclosures for the student:
- Students are
responsible for any defaults in payments by the third party payer.
- Students are
responsible for notifying Student Accounting of any class schedule changes.