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    Grades


    BCCC Grading System

    The grading system is based on the “grade point” of each letter grade; the student’s Grade Point
    Average (GPA) is then calculated:

    Letter     GP         Value
    A             4           Excellent
    B             3           Above Average
    C             2           Average
    D             1           Below Average but Passing
    F             0            Failing
     

    A student's cumulative grade point average is determined by dividing the number of credits attempted into the quality points. For example:

     CreditsGradeQuality Points
    ENG 1013B3x3=9
    PSY 1013C3x2=6
    MAT 1073C3x2=6
    BIO 1074B4x3=12
    HLF 2053B3x3=9
     
     16 42
    Thus, the Cumulative Grade Point Average is 42/16 = 2.63.
     
     
    The following grades indicate non-completion of courses with a grade value of 0, but only a grade of F is counted in the GPA.
     
    AU         Audit
    CL         Credit earned through the College-Level Examination Program (CLEP).
    EX         Credit earned through Departmental examination or other evaluation.
    FX         Never Attended. Faculty will use to report for students never attending class.
    I             Incomplete. By written agreement with the instructor, the student may have an additional six weeks to finish classwork or receive an F grade.
    IP          In Progress. IP does not affect GPA and is given in specifically approved English 101 courses.
    S           Satisfactory
    U           Unsatisfactory
    W          Withdrawal. Failure to withdraw officially may result in an F grade. See Add/Drop/Withdrawal Policy.
    WX        Withdrawal Due to Extenuating Circumstances. Documentation of illness or job change must be submitted to the Registrar’s Office.
     
    CHANGE OF GRADE

    No grade change will be permitted after the lapse of one calendar year calculated from the last day of the semester in which the course was given except under exceptional circumstances.  Grades will not be changed without a detailed explanation and documentation. The grade change will not be final until approved.
     
    GRADUATION HONORS

    Graduation honors are awarded to students who qualify for the associate degree as follows:

    • High Honors - Overall GPA of 3.75 and above
    • Honors - Overall GPA of 3.25 to 3.749
     
    SCHOLASTIC HONORS

    Scholastic honors are awarded to students who qualify with a GPA of 3.0 and above with minimum 12 credits that semester, no grade lower than D or S, and all credits earned at BCCC. These honors are designated on the student’s official college transcript.

    • Distinguished Scholar - Semester GPA 3.5 and above
    • Meritorious Scholar - Semester GPA 3.0 to 3.499.
     
    COURSE SUBSTITUTIONS AND EXEMPTIONS

    Students are required to fulfill all program requirements. In exceptional cases, such as when a student is in his/her final term and the course he/she requires has not been scheduled, the student may be permitted to substitute another appropriate course that produces similar competencies and involves similar areas of knowledge. A completed Course Substitution Form must be submitted to the Registrar’s Office after it is approved by the Coordinator, Associate Dean, Dean and Vice President for Academic Affairs. The code SB appears on the student’s record.
     
    A student may be granted an exemption from a  required course or from a program requirement only when the Department offering the course or program has identified another course, credential, or other experience as meeting the stated requirement. Official documentation from the Associate Deans and the course or Program Coordinator is required. The code XM appears on the student’s record.
     
    INDEPENDENT STUDY

    Students are expected to complete their programs through the normal schedule of courses. However, students in their last term are permitted to apply for required courses as Independent Study, provided that all the following conditions have been met:

    1. The student is in their last term.
    2. The course is required by the student to complete a degree or certificate program.
    3. The course is not being offered on the term schedule, or the time of the course conflicts with another course the student needs to take.
    4. No appropriate course substitution can be found.
    5. The Independent Study is approved on the by the respective Dean and Vice President for Academic Affairs.
     
    Each application of Independent Study will be carefully reviewed and approved by the Academic Associate Dean, Dean, and the Vice President for Academic Affairs. Students are advised, however, that the College is under no obligation to provide this option. When the Independent Study is approved, the student will meet with the faculty assigned on a weekly basis. A course taken as Independent Study will cover the same content as the regularly scheduled course and have the same requirements and evaluation as outlined in the course syllabus.
     
    A student in his/her last semester may earn credit independent of a classroom setting for a specific course described in this Catalog when the course is not offered in the semester schedule but is required in order to complete a degree or certificate program.
     
    Note: The College is under no obligation to provide this option.
     
    INDIVIDUAL STUDY
    These courses enable talented students to earn credit in certain disciplines through special projects, research, creative work, internships, or other means of independent academic pursuit, without conforming to the restrictions of a traditional classroom setting. Individual study credit may be earned only for a course that deals with content not included in anexisting BCCC course. Individual study is different from and should not be confused with, independent study.
     
    To earn Individual study credit, students must first submit a proposal in which they explain, in detail, the project for which credit is desired. Proposals may be submitted at any time during the academic year, and proposal forms are available from Associate Deans. Often students prepare the proposal in consultation with the BCCC instructor, who will subsequently supervise and evaluate the actual work. The proposal must be approved by both the appropriate Associate Deans and the supervising instructor. After approval is granted, students must register and pay the normal tuition and fees before beginning the work. The number of credits to be earned for an individual study project depends upon the scope of the endeavor and shall be stated as part of the initial proposal. No more than six credits earned through individual study may be used towards the Associate’s degree. For further information, contact the Associate Dean of the department in which individual study is desired.
     
    AUDITING

    A student with the necessary prerequisites and the writ- ten approval of the Associate Dean may audit a course on a space-available basis. Students who audit a course are not evaluated for a course grade and do not receive credit. The tuition and fees for an audited course are the same as those charged for a credit course. Financial Aid does not cover audited courses.
     
    Students must indicate at registration that they are auditing a course. Students may change their status from audit to credit or from credit to audit only dur- ing the Add/Drop period. Since no credits are earned, audited courses are not computed in the student’s grade point average. The grade report will show an audit in the grade column.
     

    CLASS ATTENDANCE

    All students are expected to attend all class sessions. Regular attendance on time at all classes is a minimum academic obligation and is considered by the College to be an integral and vital aspect of the learning process. Students who attend class regularly are more likely to earn satisfactory grades. Lateness or failure to attend class may seriously jeopardize a student’s performance and academic standing. The student is responsible for the content presented and/or assigned even if class is missed because of late registration, illness, or any other factor. Class attendance is required for federal financial aid recipients.
     
    REPEATING COURSES
     
    Students are expected to make academic progress in all their courses. When students do not successfully complete a course, they are permitted to repeat it one time. The College believes that both students and the institution must act responsibly to ensure the effective use of their resources, time, and finances; therefore, students may not register to take a course for a third time (including class withdrawals) without visiting the Student Success Center. The grade received each time a student enrolls in a course is posted on the student’s official transcript; however, only the highest grade received in the course is computed in the student’s Grade Point Average (GPA). For financial aid purposes, a student may repeat a course once and receive financial aid only if the student has not received a grade of "C" or better.


    It shall be the policy of Baltimore City Community College to restrict students from continuously repeating courses for which they have received financial aid for payment of tuition and fees and for which they have received a grade of “C” or better. Therefore, students who receive a grade less than a “C” are permitted to repeat that course one time only. Withdrawals are not included in this policy.
     
    If the student chooses to repeat a class which was twice paid for by financial aid, he or she must assume the cost of tuition and fees for the third attempt. This policy is consistent with the intent of the intent of the federal Satisfactory Academic Progress regulations.
     

    EFFECT OF WITHDRAWAL ON ACADEMIC STANDING

    Each semester the College establishes and publishes a course withdrawal deadline date. If for any reason you need to withdraw from a course, complete and submit  to the Registrar’s Office the Withdrawal Form before the deadline date. By doing so, you will receive a W. Failure to take this action could result in a grade of F and a bill for the course(s). Grades of F, like grades of A, B, C, and D, are value weighted and are used to determine your Grade Point Average (GPA). W, on the other hand, does not affect GPA.
     
    It is your responsibility to withdraw officially from any class that you will not be able to complete successfully. By taking this action, you will be helping to safeguard your immediate GPA, your permanent grade history, and possibly your financial aid. See Add/Drop/Withdrawal Procedure.
     
    ACADEMIC STANDING

    Academic Good Standing at BCCC indicates that a student is progressing toward completion of a certificate or degree program. The College adheres philosophically to the concept of open admission; however, program completion and graduation require that students perform at a highly competitive level.
     
    A student is placed on Academic Warning if he attempts six credits or more in a semester and:
     
    • fails to complete 50% of the credit load in that semester (receives grades of W, WX, F, U, I, or IP) or
    • fails to maintain a Cumulative Grade Point Average (GPA) consistent with the College’s minimum academic standards, as follows:
     
    ASSOCIATE DEGREE  PROGRAMS      CERTIFICATE PROGRAMS
     
    Minimum Credits Attempted        GPA      Minimum Credits Attempted       GPA                                      
                                                  
    6-11                                             .80         3-6                                                .80
    12-23                                         1.20         7-12                                            1.20
    24-35                                         1.50         13-17                                          1.50
    36-47                                         1.80         18-23                                          1.80
    48                                              2.00          24                                               2.00
     
    Academic Warning is indicated by the words "Academic Warning" printed on the Student Inquiry Report in the Academic Status area. The student on Academic Warning is not permitted to participate in Early Registration until the grades for that current semester are available. A student in Academic Warning status must review his/ her program plans with a Student Success Advisor, who will provide an assessment of future course load and corrective measures.

    The academic load carried by a student on Academic Warning may be limited. At the end of the probationary semester, the student’s record is reevaluated. If the problem persists, the student is subject to Academic Dismissal. 

    A student is academically dismissed from the College when he/she attempts six or more credits while on Academic Warning and:

    • fails for a second consecutive semester to complete 50% of the credit load in that semester (receives grades of W,  WX, F, U, I or IP) or,
    • fails for a second consecutive semester to maintain a Cumulative Grade Point Average (GPA) consistent with the minimum academic standards of the College.
     
    Dismissal is indicated by the words "Academic Dismissal" printed on the Student Inquiry Report in the Academic Status area. The student is required by written notice from  the College to attend a mandatory Student Success Workshop followed by a reinstatement hearing with a Student Success Advisor to formulate an educational plan for completion of coursework. A student who is denied reinstatement may appeal to the Director of the Student Success Center. The student must sit out of the College for a period of one semester. A student who has been academically dismissed will be  eligible to return to the College according to the following schedule:
     
    Academic Term                                   Eligible to Return
    Dismissal Imposed
    2015 Fall Semester                             Fall 2016 Semester
    Spring 2016 Semester                        Spring 2017 Semester
     

    A student who is reinstated is limited to no less than six, and no more than nine billable hours (two courses) during the probationary semester. If the student chooses to take less than six hours, the Academic Status will remain as Warning or Dismissal. The reinstated student is not permitted to register for subsequent semesters until the initial semester’s grades are available. At that time, the student attends a follow-up hearing to ensure that he/she can handle an increased load and is able to achieve Satisfactory Academic Progress.
     
    ACADEMIC RENEWAL

    Academic Renewal offers a student the opportunity to continue College studies without the disadvantages of an earlier weak GPA. A maximum 15 credits of D and/ or F grades earned at least 5 years before the semester in which Academic Renewal is being requested may be excluded from the cumulative GPA. At least 12 credits with a minimum cumulative 2.5 GPA must have been earned since the last semester for which Academic Renewal is being requested. Academic Renewal is considered twice each year, in January and August.
     
    Specific grades are removed from computation of GPA, but courses and the grades earned remain on the student’s transcript. Grades of C or better earned during the period for which exclusion of grades is being requested are included in GPA computation. Academic renewal does not automatically satisfy academic progress standards for financial aid purposes. Courses approved for Academic Renewal do not count toward graduation or degree completion. The decision of the Academic Renewal Committee is final.
     
    Academic Renewal Request Forms are available in the Student Success Center and the Registration Office.

    ACADEMIC GRADE GRIEVANCE PROCESS

    A student who has sufficient evidence that their grades have not been determined in accordance with the terms set out in the instructor’s syllabus/Course outline/course policy may seek resolution through the grievance process. In filing an academic grievance, a student must take the following steps:
     
    1. Attempt to resolve the matter with the instructor in a face-to-face meeting.

    2. If the student is dissatisfied with the decision ren- dered by the instructor, he or she will obtain a Student Grade Grievance Form (Form A) from the respective department administrative assistance, complete, and submit to the instructor. This form should spell out  the exact nature of the complaint and the remedy sought. The instructor will be asked to provide the grade recorded for the student and provide sign off on Form A.
     
    3. Cases filed after faculty contracts end in May, are processed as soon as the instructor can be contacted and scheduled for a hearing, which usually occurs during the next full (fall/spring) semester. A grade grievance must be filed no later than 30 days after the end of the semester in which the class was taken. The entire grade grievance process must be completed typically within one year of the original filing. Students will be required to submit the following information to complete their grade grievance file:

    • Course Syllabus/Course outline/Course policy
    • All work in question
    • A written explanation as to the nature of the grade grievance
     
    4. The Chair of the Grievance Committee (Dean of Academic Operations and Services) will review both the student’s documentation and the explanation of the instructor. If  there is sufficient evidence to warrant a grievance, the paperwork will be forwarded to the Department Associate Dean, typically within five (5) business days. The Department Associate Dean will attempt to mediate a resolution between the instructor and the student. If a resolution is reached that warrants a grade change, the instructor will submit a grade change form to the Office of Records and Registration within five (5) business days after the decision to change the grade has been made.
     
    5. If no resolution is reached from the meeting with the Department Associate Dean, the student may request the matter be taken to the appropriate Academic Program Dean, typically within five (5) business days. The Academic Dean will attempt to mediate a resolution between the instructor and the student. If a resolution is reached that warrants a grade change, the instructor will submit a grade change form to  the Office of Records and Registration within five (5) business days after the decision to change the grade has been made. EGE
     
    6. If no resolution is accomplished with the Academic Dean, the Student Grade Grievance Form (Form A) will be forwarded to the Grade Grievance Review Committee (GGRC) for further processing. At this point, the Chair of the Grade Grievance Review Committee (GGRC) will assist the student with submitting a Student Grade Grievance Form (Form B), requesting a review by the GGRC. The GGRC will be made up of Chair of the GGRC, two (2) faculty and two (2) students. The Senate Executive Committee President will select the two (2) faculty members. The President of the Student Governance Association (SGA) will recommend the two (2) students.
     
    7. If the GGRC accepts the grievance, the student will appear for a hearing before the IMAC, which will conduct a grade grievance hearing (see Article 6.6.5). The IMAC must make a recommendation to the Vice President for Academic Affairs. The Vice President for Academic Affairs will make the final disposition of the grievance.  
     
    8. If the Grade Grievance Review Committee rejects a student’s grievance, the student will receive written justification for the decision from the Committee chair within five (5) business days. The decision rendered by the Committee represents the final disposition of this process. 
     
    9. The Vice President for Academic Affairs will be the College official designated to resolve and decide student grievances concerning academic and curricularis is issues
     
    GUIDELINES FOR THE FORMAL GRIEVANCE PROCEEDINGS
     
    The Committee will be the highest officially designated recommending agent for resolving and deciding student grievances concerning academic and curricular issues. The Committee will be a year-long standing committee with the following members:
     
         a. One administrator (and one alternate), designated by the College President, who will be the Chairperson of the Committee.
         b. Two students (and two alternates), designated by the Student Government Association (SGA).
         c. Two faculty (and two alternates), designated by the Faculty Senate Executive Committee.
     
    Each party may have an advocate and two witnesses at the hearing. The committee may call its own witnesses. The Committee will decide whether witnesses shall be present for the entire proceedings.
     
    The Chairperson will identify, for the record, all persons present their roles, and present the case, giving the point of view of both sides. Each party will be allowed to elaborate specifically and concisely. Committee members may ask specific questions to gain concise answers from either party until the committee feels it has enough relevant information to make a decision.
     
    The Committee will call an executive session (unrecorded) to discuss the information and render a decision before calling back participants to receive the oral decision. The oral decision will be tape recorded, will give reasons for the decision, and will specifically state any redress to be taken, if any.
     
    The Chairperson will, on the next working day, put the Committee’s decision in writing to the Vice Presidents for Student Affairs and Academic Affairs and the President. Copies will go to all parties involved. The Chairperson of the Committee will forward the hearing tapes to the Coordinators of Student Life Department, who will be responsible for housing all case related materials.
     
    OPERATING RULES
     
    The grievance procedure is designed to offer due process and bring substantial justice within the context of the College community. It is not a court of law and professional lawyers shall not be involved in the process. A resolution and/or decision agent may seek legal advice from the General Counsel’s office, through the Executive Assistant to the President.