Third Party Billing
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A third party (governmental agency, employer, or other business entity) pays all or a specified portion of a student’s tuition and fees. Sponsor payments made directly to a student, or sponsor reimbursements to a student based on grades, are not considered third party.
To secure the student’s registration, each semester a letter authorizing payment (i.e. VA - Form 1905) must be typed on sponsor's letterhead or submitted as a purchase order, tuition assistance form, or voucher addressed to:
Student AccountingBaltimore City Community CollegeMain Building, Room 0272901 Liberty Heights Ave.Baltimore, MD 21215Tel: 410-462-8333
Fax: 410-462-7477
Please include the following information:
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- Current date
- Student's full name
- Last 4 digits of the student ID
- Coverage of specific courses and/or entire semester*
- Explanation of covered charges (i.e. tuition, student fees, book charges, parking, and/or other fees)
- Explanation of excluded charges (i.e. tuition for dropped/withdrawn courses, penalties, facilities capital fee)
- Maximum billing amount (USD), if applicable
- Third party authorizing authority’s name, phone number, e-mail, and signature
- Invoicing information (phone and fax numbers, e-mail and billing addresses)
- For new third party payers, a W-9 2015 Form required by the State of Maryland for reimbursements
*Any amendments to the letter authorizing payment must be typed and resubmitted.
Disclosures for third party payers:
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- Payments must be unconditionally guaranteed and made within 30 days of billing.
- Payments are to be made directly to BCCC in U.S. dollars backed by a U.S. bank.
- Bank handling charges must be included in addition to the billed amount, if applicable.
- A third party payer with a past due balance may have its billing privileges terminated.
Disclosures for the student:
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- Students are responsible for any defaults in payments by the third party payer.
- Students are responsible for notifying Student Accounting of any class schedule changes.
