Third Party Billing

  • A third party (governmental agency, employer, or other business entity) pays all or a specified portion of a student’s tuition and fees. Sponsor payments made directly to a student, or sponsor reimbursements to a student based on grades, are not considered third party.

    To secure the student’s registration, each semester a letter authorizing payment (i.e. VA - Form 1905) must be typed on sponsor's letterhead or submitted as a purchase order, tuition assistance form, or voucher addressed to:

          Student Accounting
          Baltimore City Community College
          Main Building, Room 027 
          2901 Liberty Heights Ave.
          Baltimore, MD 21215 
          Tel: 410-462-8333
          Fax: 410-462-7477

Please include the following information:

    • Current date
    • Student's full name
    • Last 4 digits of the student ID
    • Coverage of specific courses and/or entire semester*
    • Explanation of covered charges (i.e. tuition, student fees, book charges, parking, and/or other fees) 
    • Explanation of excluded charges (i.e. tuition for dropped/withdrawn courses, penalties, facilities capital fee) 
    • Maximum billing amount (USD), if applicable
    • Third party authorizing authority’s name, phone number, e-mail, and signature
    • Invoicing information (phone and fax numbers, e-mail and billing addresses)
    • For new third party payers, a W-9 2015 Form required by the State of Maryland for reimbursements

    *Any amendments to the letter authorizing payment must be typed and resubmitted.

Disclosures for third party payers:

    • Payments must be unconditionally guaranteed and made within 30 days of billing.
    • Payments are to be made directly to BCCC in U.S. dollars backed by a U.S. bank.
    • Bank handling charges must be included in addition to the billed amount, if applicable.
    • A third party payer with a past due balance may have its billing privileges terminated.

Disclosures for the student:

    • Students are responsible for any defaults in payments by the third party payer.
    • Students are responsible for notifying Student Accounting of any class schedule changes.